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Welcome Week Program Proposal

Welcome Week is a University initiative that will require assistance from many campus departments and community partners.  There are a number of ways your department or organization can contribute to Welcome Week 2008:

  • Facility/Staffing: If you are able to cover costs for facility usage, resources and/or staffing within your departmental budget to offset Welcome Week costs, please select this option below.
  • Entertainment:  If you would like to plan an evening entertainment activity or an event, select this option below.
  • Interest Session: If you have a program session idea you would like to share with students, select this option.
  • Side Trip (Saturday, August 30):  Side trips are meant to expose students to the many communities and activities within the Twin Cities.  Select this option below if you want to coordinate a side trip or event in the community.
  • Service Project (Sunday, August 31):  A Welcome Week goal is to have students begin to understand civic responsibility and participate in service projects.  Select this option below if you can host a service project either on or off campus.

Please note the following prior to completing this proposal:

  • Welcome Week will take place Wednesday, August 27, 2008 - Monday, September 1, 2008.
  • Events held strictly to recruit students to organizations will not be allowed outside of designated times.
  • Proposals must complement the mission of Welcome Week.  Click here to see the mission.
  • Collaboration on efforts is encouraged and may be strongly suggested if multiple departments have similar proposals.
  • Requests for supplies and money are not guaranteed. Please base proposals on pre-existing funds and materials if possible.
  • The priority deadline has passed. Proposals submitted now will be reviewed on an as-needed basis.
  • In order to best meet the needs of the Welcome Week program, Orientation & First-Year Programs reserves the right to make decisions on program proposal acceptance as well as the date/time/location of event proposed.
  • If you have further questions or concerns, please contact Orientation & First-Year Programs at 612-624-1979.
Organization Type:
University Department
Community Organization
Name:
Address:
City:
State:
Zip Code:
Phone Number(s):
Email Address:
Email Address #2:
Website:

Preferred Form of Contact:
Email
Phone

In what way can your department/organization support Welcome Week?
Facility/Staffing
Entertainment
Interest Session
Side Trip
Service Project
Facility/Staffing
Facility Name:
Location:
Total Occupancy:
Facility availability (day/hours):
Number of staff available in your department/organization:
Staff availability (days/hours):
Additional resources you will be providing:
Entertainment

Please select a day you are able to offer your activity. Dates will be selected based on schedule needs.
Friday, August 29, 2008: evening
Saturday, August 30, 2008: evening
Sunday, August 31, 2008: evening
Monday, September 1, 2008: afternoon
Monday, September 1, 2008: evening
How many student volunteers would you need in addition to your staff to implement the activity?
Are you willing to offer this entertainment on multiple days?
Yes No
Interest Session

Please select a day you are able to offer your session:
Friday, August 29, 2008 (Sessions will need to be offered multiple times this day)
Monday, September 1, 2008 (Labor Day)
How many volunteers would you need in addition to your staff to implement the activity?
Are you willing to offer this interest session on multiple days?
Yes No
Side Trip
Location/venue:
What time frame do you prefer to host on Sat. August 30, 2008?
Morning (9am - 12pm)
Afternoon (12pm - 5pm)
Evening (5pm - 10pm)
How many students can attend this side trip?
Number of your staff available to lead the trip:
Service Project
Service Project location/venue:
Does the proposed venue have ready access to public transportation?
Yes No
Is the project handicapped accessible?
Yes No
How long will your service project take?
1-2 hours
2-3 hours
3-4 hours
4-5 hours
5-6 hours
What is your preferred start time?
12PM
1PM
2PM
3PM
4PM
5PM
Number of student volunteers needed for this project?
What materials will be provided for this project?
What materials or logistical planning do you need assistance with?  
Transportation  
Supplies; please list:
Number of your staff available to lead the trip:

Estimated cost assumed by your department/organization:
Facility:
Staffing:
Supplies:
Other:

Please upload a Word document containing the following:

  • How your event complements the Welcome Week mission
  • Outline/agenda for activity
  • Please name your document to include your department/organization name. If you are submitting multiple proposals, please also include a proposal number in your document name.

Please upload a Word document containing the following:

  • How your session complements the Welcome Week mission
  • Outline/agenda for session
  • Please name your document to include your department/organization name. If you are submitting multiple proposals, please also include a proposal number in your document name.

Please upload a Word document containing the following:

  • How your side trip complements the Welcome Week mission
  • Purpose of side trip
  • Outline/agenda of side trip
  • Any logistical needs or concerns
  • Please name your document to include your department/organization name. If you are submitting multiple proposals, please also include a proposal number in your document name.

Please upload a Word document containing the following:

  • How your service project complements the Welcome Week mission
  • Purpose of service project
  • Outline/agenda of service project
  • Please name your document to include your department/organization name. If you are submitting multiple proposals, please also include a proposal number in your document name.